OSHA Recordkeeping

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Not sure if it's OSHA Recordable? Check the OSHA Recordkeeping Advisor

Here are four main components of the OSHA recordkeeping rule. One or more of the four components may apply to you.

1. ALL EMPLOYERS must follow the serious injure rule...

a. Contact OSHA within 8 hours of a work related fatality.
b. Contact OSHA within 24 hours of a work related in-patient hospitalization, amputation or loss of eye.

You have three options for reporting the event:

  • By telephone to the OSHA Area Office nearest to the site of the work-related incident.
  • By telephone to the 24-hour OSHA hotline (1-800-321-OSHA or 1-800-321-6742).
  • Electronically, using the event reporting application that will be located on OSHA's public website.

For more information on reporting a fatality or severe injury click here.

2. EMPLOYERS WITH 11 OR MORE EMPLOYEES must maintain OSHA recordkeeping forms (download forms below)...

a. OSHA 300 log entry must be completed within 7 days of injury/illnessIf you are unsure if an injury/illness is recordable, please use OSHA Recordkeeping Advisor.
b. OSHA 301 can be replaced with a copy of the workers compensation first report of injury.
c. OSHA 300a must be posted for all employees to view from Feb 1 to April 30th of each year.

Only employers in exempt industries can be exempt from this portion of the recordkeeping regulation (See Partially Exempt Industry list).

3. EMPLOYERS WITH 20 TO 249 EMPLOYEES in certain industries employers must also annually file the OSHA 300a through OSHA.gov

In addition to the rules listed above, this rule applies to employers with 20-249 employees in high risk industries. The high risk industry list includes construction, manufacturing, utilities, department stores, general merchandise stores, general freight trucking, warehouse and storage, waste management services, and other high risk industries.

Complete list of OSHA’s high risk industries

2016 data in Form 300A must be submitted by December 1, 2017; and 2017 data July 1, 2018. Beginning in 2019 and every year thereafter, the information must be submitted by March 2.

Click here for more information on this final rule.

4. EMPLOYERS WITH 250 OR MORE EMPLOYEES must electronically submit to OSHA injury and illness information from OSHA Forms 300, 300A, and 301 through OSHA.gov

Form 300A must be submitted by December 1, 2017, and must submit information from all forms (300A, 300, and 301) by July 1, 2018. Beginning in 2019 and every year thereafter, the information must be submitted by March 2.

To learn more about calculating your Incident Rate or key differences between Workers Compensation Report and OSHA Recordkeeping, plus forms and additional instructions please see forms below:

OSHA Instruction Tutorial

A brief 15 minute tutorial on OSHA’s Recordkeeping Rule

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OSHA Instruction Booklet

See OSHA’s manual or go to OSHA’s website for guidance materials, F & Q, regulation, and additional resources about the rule.

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OSHA Forms Only

The OSHA 300, 301 and 300a forms in Fillable Format

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First Aid rule / Differences between Workers Compensation cases / Calculating Accurate Incident Rates

Important information for any Contractor or employer that depends on an accurate Incident Rate for bids or other business. Learn why every Workers Comp claim may not be OSHA recordable. Link to an easy Indent Rate online calculator

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OSHA vs Workers Compensation Quick Fact Sheet

A references guide which will help you determine some of the key differences between NY Workers Compensation reporting Rules and OSHA recordkeeping rules

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Incident Rate Calculator

Plug in your numbers and it will calculate your Incident Rate, your DART rate and give you the average rates within your industry.

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